The Settlement transaction feature in Subotiz Accounts allows merchants to review cleared virtual credit card transactions, including settlement amounts, transaction statuses, merchant information, and transaction details. Merchants can confirm actual charge or refund amounts and compare settlement records with Authorization transaction records for transaction reconciliation and expense management.
Accessing Settlement Transactions
- Open Issuing: Log in to the Subotiz dashboard and go to Finance > Subotiz Accounts > Issuing, then click View All.
- Open Transaction: Click the Transaction tab.
- Open Settlement transaction: Click Settlement transaction to view the settlement transaction list.
Settlement Transaction List
The settlement transaction list records virtual credit card transactions after clearing is complete and provides key information about the final settlement amount, merchant, and transaction status.
The list includes the following information:
- Settlement time: The date and time the transaction was settled.
- Transaction ID: The unique transaction identifier generated by the system.
- Card number: The virtual card used for the transaction, with some digits masked.
- Merchant: The merchant name and country or region.
- Transaction type: The type of transaction, such as Purchase or Refund.
- Settlement amount: The final settlement amount and currency.
- Status: The current settlement status.
- Action: Click Detail to view complete transaction information.
Searching and Filtering Transactions
Use the Transaction ID or merchant name to locate a specific settlement transaction, or apply filters to narrow the results.
- Search for a transaction: Enter the Transaction ID or merchant name in the search box.
- Filter by date: Select a Start date and End date to display transactions within a specific date range.
- Filter by merchant region: Select Merchant region to display transactions for a specific country or region.
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Apply additional filters: Click More filters to access the following options:
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Transaction type
- Purchase: A virtual card purchase that has entered settlement.
- Refund: A refund transaction that has entered settlement.
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Status
- Success: The transaction was successfully settled.
- Failed: The transaction was not successfully settled. Open the transaction details to review the available information.
- Transaction amount: Enter a Min amount and Max amount to display transactions within a specific amount range.
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- Reset the filters: Click Reset to clear all applied filters.
Settlement vs. Authorization Transactions
Settlement transactions and authorization transactions represent different stages of a virtual credit card transaction.
- Authorization transaction: Records the result of an authorization request. After a transaction is successfully authorized, the corresponding amount may be reserved but has not yet been settled.
- Settlement transaction: Records the final transaction result after clearing is complete and reflects the final settlement amount. Because the authorized amount and final settlement amount may differ, use the settlement transaction record to confirm the actual amount charged or refunded.
The authorized amount and settlement amount may differ for several reasons:
- The transaction involves currency conversion.
- The final settlement amount is adjusted, such as when a tip is added.
- The transaction involves a partial refund or another amount adjustment.
For more information about authorization results, status, or authorization codes, refer to Issuing VCC | Authorization Transactions.
The Settlement transaction feature provides a complete record of virtual credit card transactions after clearing, helping merchants confirm final settlement amounts, transaction status, and related information. Combined with authorization records, settlement transactions help merchants track transactions from authorization through settlement and support efficient reconciliation and expense management.