Issuing Transactions provides a centralized view of virtual credit card transactions, card operations, and fund movements, helping merchants track activity from transaction authorization and settlement to changes in account and card balances. The Transactions page includes four modules: Authorization Transactions, Settlement Transactions, Card Records, and Fund Flow, allowing merchants to quickly locate the records needed for transaction review and reconciliation.
Accessing the Transactions Page
- Open Issuing: Log in to the Subotiz dashboard and go to Finance > Subotiz Accounts > Issuing, then click View All.
- Open Transactions: Click the Transactions tab. The page includes four modules: Authorization Transaction, Settlement Transaction, Card Records, and Fund Records.
Understanding the Transaction Modules
The four transaction modules provide different types of records:
Module |
What It Records |
When to Use It |
|---|---|---|
Authorization Transactions |
Authorization requests and results for virtual credit card transactions |
Confirm authorization results, verify authorized amounts, and investigate failed or unusual transactions |
Settlement Transactions |
Cleared transactions and final settlement results |
Confirm actual charge or refund amounts, compare authorized and settled amounts, and reconcile transactions |
Card Records |
Card management operations, including card issuance, freezing, unfreezing, and cancellation |
Review card operation history, confirm operation results, and track the card lifecycle |
Fund Flow |
Fund movements related to Issuing Accounts and virtual credit cards |
Track fund movements, verify account balances, and review top-ups, spending, refunds, and fund transfers |
Authorization Transaction
Authorization Transactions records the authorization process for virtual credit card transactions. When a card transaction occurs, the system records information such as the authorized amount, merchant information, transaction type, and authorization status.
A successful authorization means the transaction has been authorized but has not yet been settled. Authorization Transactions is primarily used to confirm authorization results and investigate failed or unusual transactions.
For example, use Authorization Transactions to confirm whether a card transaction was successfully authorized, review the reason for a failed authorization, or verify the authorized amount.
For detailed instructions, refer to Issuing VCC | Authorization Transactions.
Settlement Transaction
Settlement Transactions records virtual credit card transactions after clearing is complete, including the final settlement amount, transaction status, and related transaction details.
The authorized amount and final settlement amount may differ. To confirm the actual amount charged or refunded, refer to the Settlement Transactions record. Merchants can also compare Authorization Transactions and Settlement Transactions to review how a transaction progressed from authorization to final settlement.
For example, use Settlement Transactions to confirm the final amount charged for a transaction, verify a refund, or perform routine transaction reconciliation.
For detailed instructions, refer to Issuing VCC | Settlement Transactions.
Card Records
Card Records tracks virtual credit card management operations rather than card payment transactions. The system records card issuance, freezing, unfreezing, and cancellation, along with the corresponding operation time, processing status, and related information.
Card Records allows merchants to review card management history and confirm the results of card operations.
For example, use Card Records to review card issuance records, confirm the result of a freeze or unfreeze request, or track card cancellation records.
For detailed instructions, refer to Issuing VCC | Card Records.
Fund Records
Fund Flow records fund movements related to Issuing Accounts and virtual credit cards, including top-ups, top-up reversals, spending, refunds, fees, incoming transfers, and outgoing transfers.
Unlike Authorization Transactions and Settlement Transactions, which focus on the card transaction process, Fund Flow focuses on changes to account and card balances. Merchants can use Fund Flow to track the source and destination of funds and filter records by account type, transaction type, and processing status for balance verification and daily reconciliation.
For example, use Fund Flow to review account balance changes, locate top-up or refund records, or track incoming and outgoing fund transfers.
For detailed instructions, refer to Issuing VCC | Fund Records.
The Issuing Transactions page brings virtual credit card authorization, settlement, card operations, and fund movements together in one place. The four transaction modules help merchants quickly locate records for transaction reconciliation, fund tracking, and day-to-day card management.